Privacy Policy

Effective Date: June 1, 2025

Calming Minds LLC ("we," "us," or "our") is committed to protecting your privacy. This Privacy Policy outlines how we collect, use, and safeguard your information when you interact with our website, calmingminds.co, which is hosted on Webflow. As a provider of tele-therapy services, we take additional steps to comply with applicable health privacy laws, including the Health Insurance Portability and Accountability Act (HIPAA).

1. Information We Collect

When you use the contact form on our website, we collect the following information:

  • First Name
  • Last Name
  • Email Address
  • Phone Number
  • Message Content (which may contain personal or sensitive information you voluntarily provide)

We do not request or require you to include any Protected Health Information (PHI) via the contact form. Please do not submit any detailed health or medical information through this form.

2. HIPAA Notice

If you become a client of Calming Minds LLC, your health information will be protected in accordance with HIPAA. We maintain administrative, physical, and technical safeguards to protect the confidentiality, integrity, and availability of your PHI.

This website and its contact form are not intended for transmitting PHI. Communication via the form or by standard email may not be encrypted and should not be used to share confidential clinical details.

3. How We Use Your Information

We use the information you provide to:

  • Respond to your inquiries
  • Coordinate a phone or video consultation
  • Provide general information about our services

We will not use your information for marketing purposes without your explicit consent.

4. Web Hosting and Security

Our website is hosted on Webflow, which provides industry-standard security practices. However, Webflow is not a HIPAA-compliant platform for transmitting or storing PHI. For this reason, we encourage clients to share sensitive health information only through secure, HIPAA-compliant methods that we will provide during intake.

5. Information Sharing

We do not sell, rent, or disclose your personal information to third parties, except in the following limited circumstances:

  • With third-party service providers assisting in our operations (bound by confidentiality agreements)
  • As required by law or court order
  • To protect the safety or rights of Calming Minds LLC or others

6. Data Security

We implement reasonable safeguards to protect your personal data, including HTTPS encryption for our website and limited access to form submissions. However, due to the nature of internet communications, we cannot guarantee 100% security of messages sent via web forms or email.

7. Your Rights

You may request that we:

  • Provide access to your personal information
  • Correct or delete the information we hold about you
  • Withdraw consent for us to contact you

To do so, please contact us directly using the information below.

8. Third-Party Links

Our website may link to other websites for informational purposes. We are not responsible for their content or privacy practices.

9. Changes to This Policy

We may update this Privacy Policy from time to time. Updates will be posted on this page with the revised effective date. Continued use of the website implies acceptance of the revised policy.

10. Contact Us

If you have questions or concerns about this Privacy Policy, please contact:

Calming Minds LLC
Email: karlalevine@calmingminds.co
Phone: 201-383-5494
Website: https://calmingminds.co